Payment Access

Approved Payment Channels

Use the relevant channel only after a proposal, invoice, booking confirmation, or Statement of Work has identified the amount, currency, scope, and payment reference.

Start Requirements Intake Commercial Basis

Channels

Gateway, Wallet, or Direct Deposit

Payment access can be enabled through card gateway, PayPal, or bank deposit depending on the engagement record. Replace the placeholder links below with live provider links once the relevant merchant accounts and invoice process are ready.

Stripe / Card Gateway

Use for card payments, paid consultations, retainers, deposits, or invoice settlement where a payment link has been issued.

Configure with a Stripe Payment Link or Checkout endpoint.

Request Stripe Link

PayPal

Use for approved PayPal payments where the payer, reference, currency, and fee treatment are already agreed.

Configure with a PayPal.Me, invoice, or merchant checkout link.

Request PayPal Link

Bank Deposit / EFT

Use for direct transfer where bank details are supplied on the invoice or written payment instruction.

Preferred for larger invoices, purchase orders, and lower provider-fee exposure.

View Bank Deposit Guidance

Fee Treatment

Absorbing Provider Fees

The payment record should state whether provider fees are absorbed into the quoted amount or covered separately where permitted. The payer should see the amount, currency, reference, and any separate payment cost before authorising payment.

Kalman | Systems⁺ may quote fees that already absorb ordinary gateway costs, or may identify separate transaction costs, transfer costs, foreign exchange differences, duties, or taxes in the proposal, invoice, booking page, or Statement of Work. The selected treatment should be specific to the engagement and consistent with applicable payment rules.

Fees Included

The quoted professional fee includes ordinary payment gateway costs. The payer pays the invoice or booking amount shown.

Costs Covered Separately

Gateway, transfer, or foreign exchange costs are identified separately where lawful and commercially appropriate.

Bank Deposit

Direct Transfer Instructions

Bank account details should be provided only through an invoice, Statement of Work, or direct written payment instruction. Include the invoice number, organisation name, and engagement reference in the payment description.

Do not rely on bank details copied from forwarded email chains. If payment details change, verify the instruction through a known contact channel before transferring funds.

Notice

Payment Does Not Expand Scope

Payment access does not create a contract, vary an existing Statement of Work, expand scope, waive acceptance criteria, or override written commercial terms. Work remains governed by the relevant proposal, invoice, booking confirmation, Statement of Work, or executed agreement.